Digital and IT
IT systems for accounting, payroll, invoicing, communication, client relationship management, board management and evaluation are all ways for organisations to manage their operational functions more efficiently. However, with the increasing use of these systems it is important to be aware of cyber security and minimising the risk of cyber security breaches.
The use of information and communication technology can help your organisation to:
make the most of staff and volunteer time
measure and improve client and community outcomes
minimise service risk ie privacy breaches
General Information
ImproveIT (also known as Digital Transformation) helps community organisations make the most of information and communication technology. The site has an extensive information library in the following subjects:
- IT Management – technology management, governance and planning
- Technology – PCs, infrastructure, servers, hardware software and email
- Information management – Client information, service delivery, supporting members
- Online presence – websites, social media, search engines & online communications
- Staff IT skills – digital literacy, productivity tools & professional development
- Security & risk – securing your information & disaster recovery
If you are not sure where to start you can take their Digital Capability Quiz http://survey.infoxchange.org/s3/improveitquiz
Technology donation and discount programmes
Webinar
TechSoup New Zealand is a programme run by Connecting Up, Inc. that administers technology donation and discount programs from companies such as Microsoft, Symantec, SAP and many more to eligible not-for-profit organisations in New Zealand.
They regularly have tech related Events: webinars and training programmes. They also have great information on checking out the health of your equipment, speeding things up, security issues, social media and much more.
If you have an IT related question you can post this to Ask an expert
Privacy
Reading
You need to understand data privacy if you are working with data about people. The Privacy Act 2020 provides rules that you must comply with when collecting and using the data.
- What is data privacy and what is it for? – https://www.data.govt.nz/toolkit/privacy-and-security/data-privacy/#data-privacy
- What is personal information and the Privacy Act? – https://www.data.govt.nz/toolkit/privacy-and-security/data-privacy/#personal-inf
- What do I need to do? – https://www.data.govt.nz/toolkit/privacy-and-security/data-privacy/#what-do-i-need-to-do
- What resources can help me? – https://www.data.govt.nz/toolkit/privacy-and-security/data-privacy/#resources
- Who can I ask for help? – https://www.data.govt.nz/toolkit/privacy-and-security/data-privacy/#help
https://www.data.govt.nz/toolkit/privacy-and-security/data-privacy/
Data Breaches
Notify Us the online tool that can help you work out if a breach is notifiable and to report it to the Privacy Commissioner. Under the new Act, if your organisation has a privacy breach that is likely to cause anyone serious harm, it is legally required to notify us and any affected persons as soon as practicable.
Cloud Computing under the Privacy Act – Privacy Commissioner
If you are considering making the move to cloud computing, you may want to consider doing a privacy impact assessment to help identify and manage any additional potential risks your agency may face.
You can read our guidance here.
The current IT Professionals Cloud Code can be found here
Privacy statement development tool
Generate your own privacy statement by using the Privacy Commissioner’s Priv-o-matic tool.
CERT NZ – cyber security in New Zealand
An organisation that aims to improve cyber security in New Zealand, they have a range of guides to protect businesses.