{"id":53211,"date":"2020-09-27T12:44:25","date_gmt":"2020-09-27T00:44:25","guid":{"rendered":"https:\/\/socialink.org.nz\/legacy\/?page_id=53211"},"modified":"2026-01-23T08:28:54","modified_gmt":"2026-01-22T20:28:54","slug":"digital","status":"publish","type":"page","link":"https:\/\/socialink.org.nz\/legacy\/resources-support\/digital\/","title":{"rendered":"Digital and IT"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_4,3_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; width=&#8221;60%&#8221; width_tablet=&#8221;80%&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|tablet&#8221; custom_padding=&#8221;0px|0px|0px|0px|true|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/socialink.org.nz\/legacy\/wp-content\/uploads\/2020\/09\/SociaLink-Services-Icons-Collaboration-grey.png&#8221; title_text=&#8221;SociaLink-Services-Icons-Collaboration-grey&#8221; disabled_on=&#8221;on|on|off&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; border_radii=&#8221;on|100%|100%|100%|100%&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][\/et_pb_column][et_pb_column type=&#8221;3_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; header_text_align=&#8221;left&#8221; header_text_color=&#8221;#bd1a8d&#8221; custom_margin=&#8221;||20px||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h1>Digital and IT<\/h1>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.19.5&#8243; _module_preset=&#8221;default&#8221; text_orientation=&#8221;left&#8221; custom_padding=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h4>IT systems for accounting, payroll, invoicing, communication, client relationship management, board management and evaluation are all ways for organisations to manage their operational functions more efficiently. However, with the increasing use of these systems it is important to be aware of cyber security and minimising the risk of cyber security breaches.<\/h4>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; width=&#8221;60%&#8221; width_tablet=&#8221;80%&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|tablet&#8221; custom_padding=&#8221;|0px|0px|0px|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; text_orientation=&#8221;left&#8221; custom_margin=&#8221;-2px|||||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h5>The use of information and communication technology can help your organisation to:<\/h5>\n<ul>\n<li>\n<h5>make the most of staff and volunteer time<\/h5>\n<\/li>\n<li>\n<h5>measure and improve client and community outcomes<\/h5>\n<\/li>\n<li>\n<h5>minimise service risk ie privacy breaches<\/h5>\n<\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; background_color=&#8221;rgba(189,26,141,0.35)&#8221; background_color_gradient_direction=&#8221;60deg&#8221; background_image=&#8221;https:\/\/socialink.org.nz\/legacy\/wp-content\/uploads\/2020\/11\/background.jpg&#8221; background_blend=&#8221;overlay&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; max_width=&#8221;1000px&#8221; custom_padding=&#8221;0px|0px|0px|0px|true|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; text_text_color=&#8221;#ffff&#8221; header_2_text_color=&#8221;#fff&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;||20px||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2><a href=\"https:\/\/www.eventspronto.co.nz\/socialink\" target=\"_blank\" rel=\"noopener noreferrer\">Keep an eye on our event calendar for learning opportunities of the digital kind<\/a><\/h2>\n<p>[\/et_pb_text][et_pb_divider color=&#8221;#fff&#8221; divider_style=&#8221;dotted&#8221; divider_weight=&#8221;6px&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; width=&#8221;40px&#8221; module_alignment=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;30px||100px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; width=&#8221;100%&#8221; max_width=&#8221;999px&#8221; custom_margin=&#8221;||0px||false|false&#8221; custom_padding=&#8221;0px|0px|0px|0px|true|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; text_text_color=&#8221;#500778&#8243; text_font_size=&#8221;17px&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;||0px||false|false&#8221; custom_padding=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>General Information<\/h2>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.20.2&#8243; text_orientation=&#8221;left&#8221; custom_margin=&#8221;||20px||false|false&#8221; custom_padding=&#8221;||20px||false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><a href=\"https:\/\/improveit.org\/\">ImproveIT<\/a> (also known as Digital Transformation) helps community organisations make the most of information and communication technology. The site has an extensive information library in the following subjects:<\/p>\n<ul>\n<li>IT Management \u2013 technology management, governance and planning<\/li>\n<li>Technology \u2013 PCs, infrastructure, servers, hardware software and email<\/li>\n<li>Information management \u2013 Client information, service delivery, supporting members<\/li>\n<li>Online presence \u2013 websites, social media, search engines &amp; online communications<\/li>\n<li>Staff IT skills \u2013 digital literacy, productivity tools &amp; professional development<\/li>\n<li>Security &amp; risk \u2013 securing your information &amp; disaster recovery<\/li>\n<\/ul>\n<p>If you are not sure where to start you can take their Digital Capability Quiz <a href=\"http:\/\/survey.infoxchange.org\/s3\/improveitquiz\">http:\/\/survey.infoxchange.org\/s3\/improveitquiz<\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.16&#8243; width=&#8221;60%&#8221; width_tablet=&#8221;80%&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|tablet&#8221; min_height=&#8221;415px&#8221; custom_margin=&#8221;49px||0px||false|false&#8221; custom_padding=&#8221;0px|0px|0px|0px|true|false&#8221; border_width_bottom=&#8221;4px&#8221; border_color_bottom=&#8221;#500778&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;||40px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; header_text_align=&#8221;left&#8221; text_orientation=&#8221;left&#8221; custom_margin=&#8221;||20px||false|false&#8221; custom_padding=&#8221;4px|||||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>Technology donation and discount programmes<\/h3>\n<p>[\/et_pb_text][et_pb_blurb title=&#8221;Webinar&#8221; use_icon=&#8221;on&#8221; font_icon=&#8221;&#xe027;||divi||400&#8243; icon_color=&#8221;#bd1a8d&#8221; icon_placement=&#8221;left&#8221; image_icon_width=&#8221;40px&#8221; content_max_width=&#8221;100%&#8221; _builder_version=&#8221;4.13.0&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;|||on|||||&#8221; header_text_align=&#8221;left&#8221; header_text_color=&#8221;#bd1a8d&#8221; header_font_size=&#8221;16px&#8221; header_line_height=&#8221;2.4em&#8221; custom_margin=&#8221;||20px||false|false&#8221; custom_padding=&#8221;|||0px|false|false&#8221; icon_font_size=&#8221;40px&#8221; global_module=&#8221;52229&#8243; saved_tabs=&#8221;all&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_text _builder_version=&#8221;4.19.5&#8243; text_orientation=&#8221;left&#8221; custom_margin=&#8221;||20px||false|false&#8221; custom_padding=&#8221;||20px|10px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><a href=\"https:\/\/www.techsoup.net.nz\/\">TechSoup New Zealand <\/a>is a programme run by Connecting Up, Inc. that administers technology donation and discount programs from companies such as Microsoft, Symantec, SAP and many more to eligible not-for-profit organisations in New Zealand.<\/p>\n<p>They regularly have tech related <a href=\"https:\/\/www.techsoup.net.nz\/events\">Events: webinars <\/a>and training programmes. They also have great information on checking out the health of your equipment, speeding things up, security issues, social media and much more.<\/p>\n<p>If you have an IT related question you can post this to <a href=\"https:\/\/www.techsoup.net.nz\/directory\/suppliers\/ask\/questions\">Ask an expert <\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.16&#8243; width=&#8221;60%&#8221; width_tablet=&#8221;80%&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|tablet&#8221; custom_margin=&#8221;49px||0px||false|false&#8221; custom_padding=&#8221;0px|0px|0px|0px|true|false&#8221; border_width_bottom=&#8221;4px&#8221; border_color_bottom=&#8221;#500778&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;||40px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; header_text_align=&#8221;left&#8221; text_orientation=&#8221;left&#8221; custom_margin=&#8221;||20px||false|false&#8221; custom_padding=&#8221;4px|||||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>Privacy<strong><\/strong><\/h3>\n<p>[\/et_pb_text][et_pb_blurb title=&#8221;Reading&#8221; use_icon=&#8221;on&#8221; font_icon=&#8221;&#x69;||divi||400&#8243; icon_color=&#8221;#bd1a8d&#8221; icon_placement=&#8221;left&#8221; image_icon_width=&#8221;40px&#8221; content_max_width=&#8221;100%&#8221; _builder_version=&#8221;4.13.0&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;|||on|||||&#8221; header_text_align=&#8221;left&#8221; header_text_color=&#8221;#bd1a8d&#8221; header_font_size=&#8221;16px&#8221; header_line_height=&#8221;2.4em&#8221; custom_margin=&#8221;||20px||false|false&#8221; custom_padding=&#8221;|||0px|false|false&#8221; icon_font_size=&#8221;40px&#8221; global_module=&#8221;52230&#8243; saved_tabs=&#8221;all&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_text _builder_version=&#8221;4.24.3&#8243; text_orientation=&#8221;left&#8221; custom_margin=&#8221;||20px||false|false&#8221; custom_padding=&#8221;20px||20px||false|false&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<p>You need to understand data privacy if you are working with data about people. The Privacy Act 2020 provides rules that you must comply with when collecting and using the data.<\/p>\n<ul>\n<li>What is data privacy and what is it for? &#8211; <a href=\"https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#data-privacy\">https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#data-privacy<\/a><\/li>\n<li>What is personal information and the Privacy Act? &#8211; <a href=\"https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#personal-info\">https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#personal-inf<\/a><\/li>\n<li>What do I need to do? &#8211; <a href=\"https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#what-do-i-need-to-do\">https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#what-do-i-need-to-do<\/a><\/li>\n<li>What resources can help me? &#8211; <a href=\"https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#resources\">https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#resources<\/a><\/li>\n<li>Who can I ask for help? &#8211;<a href=\"https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#help\"> https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/#help<\/a><\/li>\n<\/ul>\n<p><strong><a href=\"https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/\">https:\/\/www.data.govt.nz\/toolkit\/privacy-and-security\/data-privacy\/<\/a><\/strong><\/p>\n<p><strong>Data Breaches <\/strong><\/p>\n<ul>\n<li dir=\"ltr\" role=\"presentation\"><span>Data security and privacy breaches &#8211; here is a useful <\/span><a href=\"https:\/\/vimeo.com\/489216259\/e8f783b5ce\" target=\"_blank\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/vimeo.com\/489216259\/e8f783b5ce&amp;source=gmail&amp;ust=1721784469551000&amp;usg=AOvVaw3LDBjiFwt0yjkzxL-d7x9m\" rel=\"noopener\"><span jslog=\"32272; 1:WyIjdGhyZWFkLWY6MTgwNTI0OTg0NDk5ODM0NDYxMiJd; 4:WyIjbXNnLWY6MTgwNTI0OTg0NDk5ODM0NDYxMiJd\">overview video<\/span><\/a> of what this entails<\/li>\n<li><a href=\"https:\/\/www.privacy.org.nz\/responsibilities\/privacy-breaches\/notify-us\/\">Notify Us <\/a>the online tool that can help you work out if a breach is notifiable and to report it to the Privacy Commissioner.\u00a0Under the new Act, if your organisation has a privacy breach that is likely to cause anyone serious harm, it is legally required to notify us and any affected persons as soon as practicable.<\/li>\n<\/ul>\n<p><strong>Cloud Computing under the Privacy Act \u2013 Privacy Commissioner<\/strong><\/p>\n<p>Shifting to the cloud can make good business sense, but businesses worry whether their client and staff information will be safe if they make the switch. <strong>This guidance link<\/strong> helps organisations through the decision-making process.<\/p>\n<p>The current IT Professionals Cloud Computing Code of Practice can be found <a href=\"https:\/\/cloudcode.nz\/\">here<\/a><\/p>\n<p><a href=\"https:\/\/privacy.org.nz\/further-resources\/privacy-statement-generator\/\">Privacy statement development tool<\/a><br \/>Generate your own privacy statement by using the Privacy Commissioner\u2019s Priv-o-matic tool.<\/p>\n<p><a href=\"https:\/\/www.cert.govt.nz\/business\/guides\/\">CERT NZ <\/a><strong>\u2013<\/strong> Cyber Security in New Zealand<br \/>An organisation that aims to improve cyber security in New Zealand, they have a range of guides to protect businesses.<\/p>\n<p><strong>Cyber Security Policy<\/strong><br \/>An online security policy should list all the things your business will do with regards to online security. All businesses should have one, no matter how big or small. It will help:<\/p>\n<ul>\n<li>your team understand how online security fits into their day-to-day work<\/li>\n<li>your customers know how you\u2019ll look after the data they share with you.<\/li>\n<\/ul>\n<p>Use this CertNZ reference:\u00a0 <a href=\"https:\/\/www.ownyouronline.govt.nz\/business\/get-protected\/guides\/create-an-online-security-policy-for-your-business\/\">How to create a cyber security policy for your business<\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Digital and ITIT systems for accounting, payroll, invoicing, communication, client relationship management, board management and evaluation are all ways for organisations to manage their operational functions more efficiently. 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